The exhibition is nearly here and planning is well underway. It is going to be so exciting to see all your wonderful workover the past three years. Here is a recap of the information delivered to members at the May meeting.
The Charities chosen for this year’s exhibition are RNLI and Berwick Cancer Cars. Northern Soul will be doing the catering in aid of their charity and providing light refreshments.
We have contacted local and national press with information about our event and produced a press release which went out in both January and April in order to meet publication dates. It has gone on “What’s on Pages” in the local press, local websites and local tourist information pages. The event poster went on the group website in April, and on the group Facebook page in May, please share on social media, send it to your groups and get the posters and flyers out.
Below are some practical points for you:
The submissions form for the event was emailed by Anne at the end of March, if you haven’t handed yours in then please email the information to Vanessa by Friday 17th May, (if you have a hand written form then a photo of it can be emailed to vp.bordertextilegroup@gmail.com). Your items do not have to be finished by the date but details of your entries and approximation sizes are really important so we can plan resources and the layout of the hall.
Set up for the exhibition will be on Friday 7th June. As we only have one day to set up the exhibition all entries must be at Foulden village hall by 11am. If you can’t find a friend to bring your exhibits then please email Vanessa (vp.bordertextilegroup@gmail.com) before Monday 3rd June so she can assign someone to collect your items or someone you can deliver it to, who can bring it on your behalf.
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Any help setting up and breaking down the exhibition on 9th June would very much welcome and thank you to all those who have already displayed posters, shared on social media and offered to volunteer for the event. Vanessa will be collating the spread sheet emailing/phoning the volunteers with their assigned roles at the end of the month.
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Details about parking: As you know, the car park gets quite full on meeting days. If you are able to car share that will be helpful. If the weather is reasonably dry in the weeks before the exhibition, please do use the grass to park if you are planning to be present in the hall for more than a brief visit, and to leave the hard surface area for visitors during the exhibition. Please do not use the lay-by outside the hall except for dropping off large items on set up day or dropping off visitors with impaired mobility for the exhibition itself.
We have access to the hall from 9am on Friday 7th. We only have one day in which to set up the exhibition so please deliver your entries to Foulden village hall between 9-11am on Friday 7th June. To make life easier for us there will be tables in the foyer on which to place your items for the different categories. Please write your name and category on the outside of the packaging, ie. Borders (main exhibition), Challenge, Workshop or Sales so it can be handed to the relevant team setting up that display. All work needs to be labelled for display and Kate will be sending out a sheet about producing the labels for the art work very soon. We want all the labels to use the same format and preferably be printed on white card. If you are not able print your own labels, don’t panic, Kate has offered to produce labels for those in need. Also, if you have queries about labels, then please email Kate (kate@mallport.uk). Please note that Kate will need the exhibit information for the labels by Monday 3rd June, so she has time to print them, otherwise you will be able to download the label sheet from the exhibition page on the group website in the next few days.
Caroline and June are kindly letting us have the display boards, and Betty has offered to let her use her quilt stands (if they are needed), hence the reason why we need to know what members will be bringing and the sizes. If you can help with providing any additional display materials, easels, mannequins, etc. then please let Vanessa know by email if you have not already done so. Items that will be suitable for the boards will be hung using S hooks or hook tape (Velcro). If you do not want tape to be stuck to your item then please either apply/sew hook tape (Velcro) yourself. Otherwise, provide a method for the item to hang by S-hook, ie. string or hanging loop or indicate on your submission form to Vanessa know that it is to go on a table. Large glass framed items will go on easels or on the tables in front of the display boards.
If you have made items for the “Members Sales table”, or intend to sell any of your exhibits please can you email Theresa (tmw.bordertextilegroup@gmail.com) ASAP so she can send you a form so your sales are recorded. Theresa and Carol will be in charge of the members sales, producing coding labels and sheets for all the items for sale so members get paid the right money. Please note that the forms listing your items for sale need to be emailed back to Theresa by Monday 3rd June. Items not priced, named/coded or will not be accepted, and all items must be delivered to Foulden by 11am on 7th June. Items for sale that are not for display in the “Workshop”, “Challenge” or “Borders in stitch” categories need to be bagged and labelled “Sales” with your name clearly marked it can be delivered to the Members sales table area. Remember that a 10% commission will be charged on each sale which will go towards our chosen charities.
Sue Jackson will be in charge of hanging the “Challenges” section and Vanessa will be hanging the “Workshops” and main “Borders in Stitch” exhibits.
The sales table ladies: Norma, Margaret, Linda and Barbara will be in charge of our normal sales table. If you have items that you want to de-stash please contact them before the event they will not be accepting items on set up or exhibition days.
Anne has organised the raffle which will be in the form of “Pick a Square”, the charge for this activity will be £1 per square, and it will be located in the foyer alongside the entry fee table. Border Textile Group members will not be required to pay an entry fee but you will need to wear your badge. You can collect your badge from the Members’ Sales Table when you arrive. Please return it to them when you leave. Any accompanying adults will need to pay the £3 entry fee.
We will only have a couple of hours to clear the hall at the end so works will be taken down promptly at 4pm on Sunday as we need to clear, tidy and vacate the hall by 6pm. Volunteers will be needed to remove items from display. Works are to be collected between 4-5.30pm (your packaging materials will be kept under the tables).
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We are really looking forward to seeing you at the exhibition, if not before. Any questions please contact vp.bordertextilegroup@gmail.com
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Thank you to everyone.
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